EXECUTIVE ASSISTANT/OFFICE MANAGER

The Executive Assistant/Office Manager is responsible for all administrative support related to the Executive Director of ARC.  The Executive Assistant/Office Manager also plays an integral role in managing certain administrative aspects of the Los Angeles office.  This position serves as the first line of communication between ARC and the community on behalf of the Executive Director and also as the bridge to communication with ARC staff.   The Executive Assistant/Office Manager will work primarily with the Executive Director of ARC, but will be engrained into the fabric and culture of the organization and its staff.

ESSENTIAL JOB FUNCTIONS RELATED TO EXECUTIVE DIRECTOR

  • Maintain and calendar for Executive Director and incorporate all aspects of that task – scheduling appointments with all related parties, ensuring that parking and/or driving instructions are clear to all parties, gather and distribute all relevant materials for meetings to all parties.
  • Answer incoming phone calls for Executive Director, including all inmate calls and business related calls. Develop and maintain a call log system for Executive Director to return calls.
  • Initiate all travel arrangements – flights, hotels, ground transportation and itineraries while keeping in mind the travel budget and the importance of booking travel far ahead of time to achieve the best pricing options.
  • Maintain immaculate records for ED credit card expense reports, gathering receipts, and submitting credit card back up and explanation with a 3 day turnaround each month.
  • Take notes during meetings and calls for the Executive Director.
  • Attend some designated ARC staff meetings for the purpose of reporting back to the Executive Director.
  • Answer and track correspondence to ED from those currently incarcerated.
  • Lead in the planning and implementation of the ARC Internship Curriculum/Leadership Program

 

ADDITIONAL JOB FUNCTIONS RELATED TO ARC OFFICE AND INTERNS

  • Train and supervise ARC Interns in all aspects of the front desk and the ARC Office.
  • Train and mentor the ARC Interns in how to operate the ARC phone system – transferring calls, taking accurate messages and overall etiquette.
  • Compose the intern schedule and monitor intern hours.
  • Act as a role model in creating a warm and welcoming space for our members, staff, potential members and visitors.
  • Maintain a clean, organized office at all times.
  • Oversee the monthly staff birthday cakes, weekly fruit purchases and weekly fridge clean out.
  • Oversee parking validation system for visitors and staff.
  • Oversee/Supervise/Delegate to interns – daily mail pick up and distribution, scheduling repairs and maintenance for office equipment.
  • Supervise supply inventory and oversee ordering of all office supplies and kitchen supplies for the Los Angeles ARC office.
  • Assist Operations Department with administrative tasks as they relate to the overall executive functioning of the office – petty cash transactions and coding, credit card transactions and coding.

 

QUALIFICATIONS

  • Requires excellent written and verbal communications including the ability to write clear, succinct emails/reports that are “on message.”
  • 3+ years’ experience in an administrative role – preferably in a non-profit social justice organization.
  • Ability to work under tight deadlines.
  • Proficient in MS Office – PowerPoint, Word, Excel, and Outlook.
  • Ability to execute day-to-day tasks and work independently as well as part of a team.
  • Willingness to share information amongst staff and members and to operate as an integral part of the overall team.

 

COMPENSATION

The Executive Assistant/Office Manager Position is classified as full-time non-exempt employee and will receive an initial salary of $1923.08 per pay period (annualized at $50,000) which is paid in accordance with the Company’s bi-weekly payroll schedule.

Eligible for Company benefits as outlined in the Employee Handbook, which are subject to change from time to time at ARC’s discretion.  As such, you will be eligible to begin accruing 10 days of vacation and 6 days of sick time upon hire, plus 10 day office closure during Christmas and New Years.  Eligible for health, dental, vision and life insurances on the first of the month following 60 days of employment.

ARC pays 75% of medical/dental/vision benefits for employees and 50% for dependents.  Kaiser and Anthem are the Medical plans offered and Principal is offered for dental/vision/life insurance.

 

TO APPLY – Send cover letter and resume to Christine CollinsAssistant Deputy Director at ccollins@arc-ca.org

Hope and Redemption Team Youth Life Coach – VENTURA

POSITION SUMMARY 

The Anti-Recidivism Coalition (ARC) seeks an experienced, energetic, and dependable self-starter to join the Hope and Redemption Team’s Youth Reentry and In-Reach Program, which enhances and develops rehabilitative programming for the California Department and Corrections and Rehabilitation’s (CDCR) Division of Juvenile Facilities (DJF). The ideal candidate will be someone with experience developing and facilitating self-help groups and will bring initiative and integrity to his or her work. The Life Coach will be responsible for supporting and implementing programming at the Ventura Youth Correctional Facility (VYCF)The Life Coach will help young incarcerated individuals with re-entry planning, accessing resources and developing rehabilitation plans. They will also play a critical role in bringing hope and opportunities to young incarcerated individuals and prepare them for their continued relationship with ARC upon release. 

ESSENTIAL JOB FUNCTIONS 

  • Assist with developing and implementing curriculums specifically targeted to young incarcerated individuals.  
  • Support and speak at existing self-help groups.  
  • Lead mentorship training workshops.  
  • Meet regularly with newly arrived youth offenders to support them in developing rehabilitative plans.  
  • Conduct quarterly youthful offender parole and reentry workshops.  
  • At the request of the institution, speak at staff trainings and participate in management meetings to assist, as needed, in improving institutional culture.  
  • Provide and maintain appropriate data and files of participants.  
  • Maintain a professional attitude, confidentiality, and respect of cultural differences. 
  • Complete all other duties as assigned. 

 

QUALIFICATIONS 

Minimum qualifications: 

  • Associate degree preferred. 
  • Similar lived experience required. 
  • Experience working with young incarcerated individuals required. 
  • Driver’s License, personal vehicle, and car insurance required 
  • Proficiency in Microsoft Office programs, including Microsoft Word, Excel and PowerPoint.  
  • Database management experience preferred.  
  • Excellent verbal and written communication skills.  
  • Ability to work independently with little supervision.  
  • Ability to organize and prioritize work.  
  • Ability to present information concisely and effectively, both verbally and in writing.  
  • Excellent interpersonal skills. Bilingual beneficial.  
  • Willingness to travel and work flexible hours, including some evenings and weekends, as needed. 

 

The Hope and Redemption Youth Life Coach should also have the following experience and attributes: 

  • Flexible and self-starter; ability to multitask while also being highly detail oriented. 
  • Experience implementing a youth development curriculum. 
  • The ability to build and maintain meaningful relationships with young incarcerated individuals.  
  • Experience with trauma informed care. 
  • Personal qualities of integrity, credibility, and a commitment to ARC’s mission. 
  • Strong and effective problemsolving skills. 

 

SALARY/BENEFITS 

  • Salary determined based on level of experience. 
  • ARC pays 75% medical/dental/vision benefits for individual; 50% for dependents. 
  • Employer funded life insurance. 
  • 10 paid vacation days, 6 paid sick days. 

 

CONTACT – Send cover letter and resume to Jacob BrevardAssociate Director of Inside Programsjbrevard@arc-ca.org 

 

HOPE AND REDEMPTION TEAM YOUTH LIFE COACH – STOCKTON

POSITION SUMMARY 

The Anti-Recidivism Coalition (ARC) seeks an experienced, energetic, and dependable self-starter to join the Hope and Redemption Team’s Youth Reentry and In-Reach Program, which enhances and develops rehabilitative programming for the California Department and Corrections and Rehabilitation’s (CDCR) Division of Juvenile Facilities (DJF). The ideal candidate will be someone with experience developing and facilitating self-help groups and will bring initiative and integrity to his or her work. The Life Coach will be responsible for supporting and implementing programming at O.H. Close Youth Correctional Facility and N.A. Chaderjian Youth Correctional Facility. The Life Coach will help young incarcerated individuals with re-entry planning, accessing resources and developing rehabilitation plans. They will also play a critical role in bringing hope and opportunities to young incarcerated individuals and prepare them for their continued relationship with ARC upon release. 

ESSENTIAL JOB FUNCTIONS 

  • Assist with developing and implementing curriculums specifically targeted to young incarcerated individuals.  
  • Support and speak at existing self-help groups.  
  • Lead mentorship training workshops.  
  • Meet regularly with newly arrived youth offenders to support them in developing rehabilitative plans.  
  • Conduct quarterly youthful offender parole and reentry workshops.  
  • At the request of the institution, speak at staff trainings and participate in management meetings to assist, as needed, in improving institutional culture.  
  • Provide and maintain appropriate data and files of participants.  
  • Maintain a professional attitude, confidentiality, and respect of cultural differences  
  • Complete all other duties as assigned.

QUALIFICATIONS 

Minimum qualifications: 

  • Associate degree preferred. 
  • Similar lived experience required. 
  • Experience working with young incarcerated individuals required. 
  • Driver’s License, personal vehicle, and car insurance required 
  • Proficiency in Microsoft Office programs, including Microsoft Word, Excel and PowerPoint.  
  • Database management experience preferred.  
  • Excellent verbal and written communication skills.  
  • Ability to work independently with little supervision.  
  • Ability to organize and prioritize work.  
  • Ability to present information concisely and effectively, both verbally and in writing.  
  • Excellent interpersonal skills. Bilingual beneficial.  
  • Willingness to travel and work flexible hours, including some evenings and weekends, as needed. 

 

The Hope and Redemption Youth Life Coach should also have the following experience and attributes: 

  • Flexible and self-starter; ability to multitask while also being highly detail oriented. 
  • Experience implementing a youth development curriculum. 
  • The ability to build and maintain meaningful relationships with young incarcerated individuals.  
  • Experience with trauma informed care. 
  • Personal qualities of integrity, credibility, and a commitment to ARC’s mission. 
  • Strong and effective problemsolving skills. 

 

SALARY/BENEFITS 

  • Salary determined based on level of experience. 
  • ARC pays 75% medical/dental/vision benefits for individual; 50% for dependents. 
  • Employer funded life insurance. 
  • 10 paid vacation days, 6 paid sick days. 

 

CONTACT – Send cover letter and resume to Jacob BrevardAssociate Director of Inside Programsjbrevard@arc-ca.org 

 

Life Coach – Bromont THP

POSITION SUMMARY

ARC is seeking a motivated, enthusiastic Life Coach to join its Bromont Transitional Housing Program in Sylmar, CA; a 40 bed California Department of Corrections and Rehabilitaiton (CDCR) funded re-entry program for individuals who have served longer-term sentences. This is a full-time position that supports members in obtaining an optimal quality of life, we believe in the notion of “thriving, not surviving” and our Life Coaches must embody this as well. This position reports directly to the Program Coordinator, and works a schedule that is based on the needs of the members/caseload, this position’s schedule will also include some weekends and holidays. The Life Coach will be focused on providing life skills by assessing needs, providing case management, and providing appropriate refferals as needed. This is a challenging position that requires a self-motivated multi-tasker with a strong case-management and/or residential services provision background. Lived-experience with a passion and commitment to social justice reform preferred.

ESSENTIAL JOB FUNCTIONS

• In collaboration with the Program Coordinator and member services team members, work to create a comprehensive schedule of activities specific to each member to include, but not limited to: employment, education, recreation, physical/mental health, spiritual growth, life skills, and/or any other activities to enhance the well-being of the member.
• Maintain familiarity with current and new contracts to ensure compliance with funding source performance targets and deliverables.
• Heavy data-base management focus: case notes, individual service plans, intakes, group notes, incident reports, etc.
• Case manage members to ensure all goals/needs are being met, and documented into required data bases on a weekly basis.
• Ensure that members are in compliance with member agreements and house guidlelines.
• Ensure safety and well-being of all members, staff, and guests/visitors. Support guest/visitor policy and intervene where necessary to maintain compliance.
• Help to develop and maintain support groups, activities, and mentorship programs within the housing community.
• Attend all ARC staff meetings, case conferences, organizational gatherings, retreats, and conferences as requested.
• Oversee/facilitate regular member meetings on site in collaboration with team members.
• Outreach to members though regular in-person visits, providing one-on-one meetings, and facilitating groups with members, in an effort to support positive member growth.
• Coordinate care and interventions with member services team members when signs of members falling off education/employment/program responsibilities are observed.
• Provide education, support and referrals to residents about available support if determined to be beyond the scope of the ARC TransitionalHousing Program.
• Refer individual and group counseling to members through available therapy.
• Other responsibilities as assigned.

QUALIFICATIONS

The Life Coach will have the following experience and attributes: At least 2 years of experience with a criminal justice or related population. Experience with casefile documentation, group documentation, and creating case management plans is essential. Residential experience preferred.

The Life Coach will have the following experience and attributes:
• High School diploma or equivalent.
• Flexible and self-starter; ability to multitask while also being highly detail-oriented.
• Excellent people and communication skills, with experience in collaborating in a multidisciplinary, diverse and dynamic team environment.
• Personal qualities of integrity, credibility, and a commitment to ARC’s mission.
• Strong and affective problem-solving and conflict resolution skills.
• ARC strongly encourages qualified formerly incarcerated and system-impacted individuals to apply.
• Passionate about the ARC mission.
• This position requires a clearance from CDCR.

PHYSICAL REQUIREMENTS

While performing the duties of this job, the employee is regularly required to sit; use hands and fingers; handle or feel; reach with hands and arms; talk; and hear. The employee is frequently required to walk, balance, stoop, kneel, and/or crouch. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. Keyboard data entry required.

SALARY/BENEFITS

HOURS: 40 hours per week
CLASSIFICATION: Non-exempt
SALARY: 40-45k based on experience
BENEFITS: ARC pays 75% medical/dental/vision benefits for individual; 50% for dependents.
• 10 paid vacation days, 6 paid sick days

Send resume and cover letter to John McClelland, jmcclelland@arc-ca.org

Anti-Recidivism Coalition (ARC) is an Equal Opportunity Employer and will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.

ABOUT THE ORGANIZATION

The mission of the Anti-Recidivism Coalition (ARC) is to reduce incarceration, improve the outcomes of formerly incarcerated individuals, and to build healthier communities. ARC seeks to accomplish this mission in a three-fold approach: (1) to advocate for fair and just policies that: reduce crime, decrease the use of incarceration, and serve the needs and well-being of formerly incarcerated people; (2) to provide supportive services and resources to those affected by the criminal justice system that improves outcomes; and (3) to build healthier communities by returning motivated, mentally prepared, and high character men and women from incarceration to communities to serve as ambassadors for change. In brief, ARC is a support network, a connection to services and support, and an advocate for just and fair policies.